RFP Screening automated.

&rpfScreener offers an all-in-one AI solution to automate the extraction of technical requirements with the absolute precision that the automotive industry requires.

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The challenge: efficiently managing a flood of tenders

RFPs are becoming more complex, requirements more stringent, and controls more intensive. Increased competition means that companies must either hire more staff or radically streamline existing processes. &rpfScreener supports you in precisely this area, with AI-supported analysis and automated document review that ensures data protection and accelerates your decision-making processes.

Cut manual screening time by 80%. Get the insights you need for a bid/no-bid decision in minutes, not weeks.

Core Features of the RFP Screener

&rpfScreener combines AI intelligence with structured reliability.
The result: consistent, traceable analyses without fluctuations in quality.

Automated Document Analysis

The Automated Document Analysis streamlines diverse formats into a standardized output scheme. By automatically extracting and routing specific data packages to relevant specialist teams, it eliminates the traditional 1–2 week manual screening process and the need for repetitive internal inquiries. The system prevents AI hallucinations by strictly flagging missing data instead of inventing information. The time required for biddingt-teams for a "Bid/No-Bid" decision is reduced by 80%, turning a two-week administrative bottleneck into a process of just a few hours.

Interactive Chat

The Interactive Chat provides real-time, precise answers to specific stakeholder questions by analyzing the entire document set. It eliminates manual searching by delivering immediate results backed by concrete source references for full traceability. This allows experts to clarify complex requirements instantly without re-reading hundreds of pages. By speeding up internal clarification, the team maintains momentum and ensures technical accuracy in every response.

Document Comparison

The Document Comparison agent automatically identifies and flags changes, additions, or deletions across different document versions. It ensures that no last-minute technical or contractual revisions are overlooked, maintaining total quality control during long-term bidding processes. All comparisons are performed via secure on-premises hosting, guaranteeing full data sovereignty and compliance with internal IT security guidelines. This combined approach of precision and security prevents costly errors while keeping sensitive information strictly protected.

Automotive Industry: Facts & Figures

Within just four weeks, we developed a prototype that revolutionized the entire RFP screening process for a customer in the automotive industry. The results are impressive.

80%

Time Reduction: Initial bid/no-bid decision now made in hours instead of weeks

25%

More Capacity: 20-30% more RFPs can be processed without additional staff

35%

Faster Quotes: 30-40% shorter processing time with consistent quality

How Does the Configuration Work?

1 Centralized Agent Configuration

Team leader can customize predefined prompts to match the company’s specific technical requirements. Once the configuration is set, it is automatically deployed to the entire team, ensuring that every user operates with the same high-level expertise and settings.

2 Uniform Rollout

To maintain professional standards, a predefined schema guarantees a consistent format and layout across all analyses. This ensures that regardless of who runs the screening, the results are comparable and follow the exact same corporate logic.

3 Structured Output

Information is always delivered in the same order for quick scannability. To ensure data integrity, the agent is engineered to prevent hallucinations; if a specific parameter cannot be found in the source documents, the system explicitly outputs "not found" instead of inventing information.

4 Seamless Integration

Export structured results directly into your internal systems, such as Excel lists or project management tools like Jira. This ensures that generated insights flow immediately into your existing operational workflows, bridging the gap between analysis and action.

Trusted by top companies around Europe

Your path to a tailor-made solution

1 Develop

We identify your specific use cases and develop a prototype. Every company has individual processes that we want to understand and support.

2 Augment

We don't build standard off-the-shelf software. The software we develop is tailored to you: Existing processes become faster, more robust, and more efficient.

3 Transform

After successful validation: deep integration into teams and systems. Workflows and business processes are fundamentally redesigned with the help of AI.

Your next step

At a time when your competitors are also automating, increasing efficiency is a prerequisite for remaining competitive.
Get a free 20-minute demo.

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FAQs

Find answers to your most pressing questions about our &rpfScreener.

Why should we automise our RFP Screening process?

In an increasingly competitive market environment, manual screening is no longer appropriate. Companies lose valuable time to the competition. Without automated support, not only does the profit margin decrease, but opportunity costs also increase due to inefficient use of resources.

Automating this process with the rfpScreener addresses these challenges by reducing initial screening time by 80%, allowing teams to handle 20–30% more tenders without increasing headcount. By automating the heavy lifting, you accelerate proposal drafting by 30–40% and eliminate manual errors, ensuring that your resources are focused on winning high-value contracts

Can the &rfpScreener be adapted to our processes?

Yes. We always build custom solutions rather than offering off-the-shelf products. We believe that every company requires a tailored approach; our goal is not to dictate your processes, but to build tools that actively support them. Therefore, we start by understanding your specific use cases and building a prototype to validate its potential. If successful, the tool is integrated deeply into your teams and systems. With the rfpScreener, our philosophy is to 'augment', using AI to make existing processes faster, more robust, and more efficient. The software we develop belongs entirely to you, as this is a bespoke solution rather than a SaaS model. This allows us to reuse core modules while ensuring you own the final product. The next step in our collaboration would then be to 'transform' your business by fundamentally redesigning workflows through the power of AI.

How soon can we expect concrete results?

Within two to four weeks. After a detailed kick-off and analysis of your use case, it takes around two to four weeks to develop the first prototype.

How are data security and compliance ensured?

Our solution ensures total security and full GDPR compliance through dedicated Azure or on-premises hosting. Unlike generic AI tools that pose significant data risks, our architecture ensures that sensitive data never leaves your secure infrastructure. To guarantee the highest privacy standards, all data is processed exclusively within the EEA. While we leverage the power of Microsoft Azure, we also offer the flexibility of a complete on-premises deployment.

What data sources can &rfpScreener process?

The system processes all RFP formats: from structured PDFs and Excel spreadsheets to email attachments. Intelligent data capture automatically monitors all internal and external sources. Seamless integration with SharePoint, Jira, and SAP enables a direct workflow without manual transfers or media breaks.

How does document comparison work for RFP updates?

Automated delta analysis precisely identifies all additions, deletions, or adjustments between different RFP versions. Manual comparisons and error-prone cross-checks are completely eliminated. Critical OEM milestones and project phases are extracted through smart roadmap tracking to ensure full alignment and prevent missed deadlines.

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